Accounts Payable Coodinator

20-30 hours per week | Onsite | Includes front desk lunch coverage

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. With over 4,800 employees across more than 30 global locations, we strive to work collaboratively with our employees and customers to apply light in ways that improve life.Our mission is to develop innovative laser solutions that make the world a better place. To achieve this, we are committed to attracting and retaining top talent and fostering an engaged, thriving workforce that drives a sustainable future for our company and society.

Working at IPG Photonics means challenging projects, a motivating and friendly environment, and competitive benefits.

This parttime, onsite position (20-30 hours per week) in Oviedo, FL is primarily responsible for providing timely and accurate Accounts Payable services. Additionally, this role will provide front desk coverage during daily lunch periods and requires strong customer service skills and comfort answering and directing phone calls.

Responsibilities

• Reconcile vendor statements on a regular basis
• Answer and make phone calls regarding problem invoices, vendor issues, or inquiries
• Resolve A/P issues including billing questions, disputes, and discrepancies
• Obtain and maintain appropriate approvals and documentation for all A/P transactions
• Analyze data using Excel spreadsheets
• Adhere to company policies and strict processing deadlines
• Maintain uptodate electronic and paper files in good order
• Produce regularly scheduled and adhoc reports
• Process weekly A/P check run, ACH batches, and wire transfers
• Review and confirm Intercompany reconciliations
• Process all prepayment requests
• Perform threeway purchase order matching
• Process blanket order invoices
• Provide front desk coverage during lunch periods, including greeting visitors and answering incoming calls

• Bachelor's Degree in Accounting, Finance, or related field (preferred)
• 3-5 years of general accounting experience
• Strong data entry skills with speed and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Ability to work independently in a fastpaced environment
• Strong organizational skills
• High attention to detail
• Navision experience a plus
• Proficiency in QuickBooks Desktop is a plus
• Comfortable answering phones and providing customer service