New

Associate Director of Records

University of Texas at Dallas

Negotiable up to $70,000, depending on qualifications

vision insurance, paid time off, tuition assistance, remote work

United States, Texas, Richardson

Sep 22, 2026

Posting Details

Posting Number	S07256P
Position Title	Associate Director of Records
Functional Title
Department	Office of the Registrar
Salary Range	Negotiable up to $70,000, depending on qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	09/22/2026
Posting Close Date	09/29/2026
Open Until Filled	No
Desired Start Date	10/01/2026
Job Summary	Under the supervision of the University Registrar, the Associate Director of Records is responsible for operations related to NCAA certification and compliance as well as the management of multiple student success initiatives for the UT Dallas Office of the Registrar.
Minimum Education and Experience	Bachelor's Degree from an accredited college or university and three (3) years of relevant experience. An equivalent combination of relevant education and/or experience will be considered.
Preferred Education and Experience	Proficiency in PeopleSoft Campus Solutions Student Records module, OnBase ECM, and/or data warehouse Previous experience utilizing athletic certification tools, such as Compliance Assistant, and credentials tools Previous experience with course management and creating, implementing, and overseeing student success initiatives
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Create and maintain data structure for new and continuing UT Dallas student academic record operations, including Division II Student Athletes in accordance with NCAA requirements; ensure data integrity and quality with appropriate audit checks. Maintain knowledge and adhere to NCAA and Lone Star Conference rules and regulations for Student Athletes as well as academic records and reporting; complete continuing education for NCAA and Lone Star Conference rules and regulations by attending annual conference and monitoring compliance updates. Coordinate with Office of Institutional Success and Decision Support regarding external reporting requirements for NCAA compliance, certificates, enrollment reporting, and other student success initiatives. Perform and oversee customer service related to Student Athlete academic requirements and processes, credential awarding, transfer plans, and Fast Track. Participate in the Athletics Support Services Working Group. Assist the University Registrar with design, interpretation, and implementation of relevant academic policies and procedures related to student success initiatives, assisting with mission-critical activities and projects. Write queries, perform records data analysis, and carry out testing for system upgrades and modifications. Maintain Registrar's intranet for advisors and other campus constituents, and provide training to faculty and staff as needed. Work with deans, academic chairs, and academic departments to resolve issues related to the academic record. Other duties as assigned.
Physical Demands and Working Conditions	Ability to sit or stand at will for extended periods throughout the workday Ability to perform frequent to constant repetitive keyboarding activities
Physical Activities
Working Conditions
Additional Information	Internal candidates may be given preference in hiring for this position. Required Knowledge, Skills, and Abilities: Excellent data analysis, interpretation, and reporting skills Ability to understand, interpret, and apply regulations, policies, and rules Excellent organizational, prioritization, and time management skills with the ability to plan, prioritize, and manage multiple tasks and projects effectively Detail oriented and accurate with the ability to investigate, analyze, and interpret information and apply strong reasoning skills to make informed decisions, and to identify potential issues and possible solutions proactively Strong written and verbal communication skills, active listening skills, and interpersonal skills Ability to work collaboratively and effectively as part of a team or group Remote Work Notice Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal internet, computer, and other standard equipment may be required. All remote work arrangements are subject to regular review and re-approval and may be canceled at any time. About UT Dallas The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence. What We Offer UT Dallas aims to attract and retain talented staff and faculty to support the University's students and mission. We offer a comprehensive benefits package, including: Medical with prescription drug coverage (100% paid for full-time employees), dental, and vision insurance plans Life, AD&D, and disability insurance plans Flexible Spending Accounts Paid time off and holidays Employee tuition assistance Retirement plans Professional development and training opportunities Employee wellness and employee assistance programs and much more! Visit https://hr.utdallas.edu/employees/benefits for more information
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.