Payroll Specialist l/ll

FNF Construction, Inc., a MasTec CE&I company is hiring a Payroll Specialist. This position will Process weekly payroll for field construction personnel in an efficient, accurate, and timely manner while complying with the company's established pay practices in multiple states and subject to federal wage and hour laws. This role operates in a high-volume, fast-paced work environment and requires a high degree of accuracy, attention to detail and confidentiality.

Company Overview

FNF Construction, Inc., a MasTec CE&I company, established in 1984, has maintained a strong commitment to excellence on all of our projects. The majority of our projects are in the Southwest where we provide heavy-highway construction and general engineering work, both as a general contractor, subcontractor and manufacturer/producer of aggregate and asphalt rubber binder. Our partnering management approach has earned us long-lasting relationships with both government and private industry in all types and sizes of construction projects.

FNF Construction, Inc is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Fast and accurate timecard data entry, including ability to accurately proof pre-entered payroll data and follow-up in a well-documented manner with field personnel on any issues or inconsistencies. This task requires the ability to compare and contrast approved craft/classifications for each prevailing wage project against pre-entered payroll entries.
• Produces, distributes, and tracks payroll-related reporting and communications to/from projects and supervisors based on established criteria and deadlines.
• Assists in the dissemination and tracking of paystubs sent each week via overnight shipping or US Postal Service.
• Enters employee payroll changes weekly; pay rates, taxes, benefit deductions, and/or direct deposit information. Ability to thoroughly proof/double-check co-workers' payroll entries ensuring 100% accuracy.
• By the end of each week, this role organizes and maintains all payroll files and/or timecards digitally for the pay period, including scanning any employee forms processed during the week and attaching them to the employees' virtual personnel files, ensuring timely and accurate recordkeeping.
• As the primary contact for the payroll department, this role consistently provides excellent customer service, either in-person, via email or over the telephone, to employees and/or supervisors with questions or concerns about paychecks. As part of this fact-gathering process, this role will perform whatever research necessary to affect a resolution and work directly with the Director or Coordinator for any retroactive pay adjustments or late-time entry.
• Communicates effectively and professionally with outside agencies requesting employment verifications or payroll data related to unemployment audits or employee forms.
• Provides coverage or acts as backup for other payroll personnel as needed. This role provides lunch-coverage for the front desk receptionist one day a week.
• After payroll closes, this role ensures Employee Authorization for Deduction (EAD) forms are generated, tracked and returned quickly to assist in the ongoing Certified Payroll Reporting process (CPR) with ADOT.
• Assists the Director, Coordinator and/or other team members with special projects, as requested or needed.

• Certification in Payroll Administration, example: FPC (Fundamentals of Payroll Certification) through the American Payroll Association. Or the willingness to study and obtain certification.
• Some college coursework to include the subjects of human resources and/or accounting would be helpful.
• Must be flexible with weekly work schedule, as business needs dictate the need for overtime. Examples would be Monday - Wednesday during the main payroll process, holiday weeks, and/or as company converts to new Payroll system in 2027, as part of parent company's Enterprise Resource Planning (ERP) process.
• This is not a remote work position. It is fully onsite at Corporate Offices in Tempe, AZ
• Local Candidates only

Work Experience Required

• 3+ years of experience directly related to payroll coordinator-level responsibilities required in a high-volume, multi-state payroll department.

Physical Demands

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Employees may be required to push, pull, lift, and/or carry up to 25 pounds.
• Noise level in the work environment is usually moderate to quiet.