Undergraduate Program Coordinator

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-12-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The environmental studies major prepares students for meaningful lifetime engagement with the environmental challenges that are facing society. UCSC environmental studies graduates hold leadership positions as legislative and policy analysts, environmental lawyers, environmental managers, city and state planners, educators, restoration ecologists, organic farmers and agroecological specialists, conservation biologists, environmental engineers, museum curators, business consultants, and political advocates. In addition, many graduates go on to obtain professional, master's, or doctoral degrees at the nation's finest institutions.

The Department of Environmental Studies offers four undergraduate majors and several concentration options within the Environmental Studies B.A. program. In addition to the single environmental studies major, students may choose to pursue one of two combined majors with biology or economics; or a degree in Agroecology. The combined major curricula offer the unique integration of the underlying concepts of environmental studies with a focus on the application of these concepts in a closely related field (or vice versa).

There are over 650 proposed and declared majors. We also have a robust internship program, and many field study opportunities. Sub-units within the department are the Center for Integrated Spatial Research (CISR) and the Kenneth S. Norris Center for Natural History (NCNH). We are also closely affiliated with the Center for Agroecology (CfA) and we often work with staff in the UC Natural Reserve System whose offices are in spaces assigned to our department.

More information can be found at: https://envs.ucsc.edu/

JOB SUMMARY

Using skills as a seasoned, experienced academic advisor, the Environmental Studies Undergraduate Program Coordinator leads all undergraduate advising in the Environmental Studies Department (ENVS), and assists with our expansive internship program. Under the general supervision of the ENVS Department Manager, the incumbent has full programmatic responsibility for the independent administration of ENVS undergraduate advising, including advising faculty and management on the full range of academic issues. The incumbent will serve as the lead administrative member on several of our internal committees, including our curriculum planning committee and our awards and scholarships committee. The incumbent works with the Office of Campus Advising Coordination to incorporate changes to department advising policies, practices, and procedures.

APPOINTMENT INFORMATION

Budgeted Salary: $72,607.50 - $83,685.00 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: SV - STDT SVS & ADV PROF (SSAP)

Job Code Classification: 005141 (STDT ACAD ADVISOR 3 SV)

Travel: Never or Rarely

JOB DUTIES

50% - Academic Advising

• Independently provides prescriptive advice and holistic assistance to students on enrollment, degree progress, and major requirements, including moderately complex issues such as multiple degrees, studying abroad, taking courses for the major at another institution, or withdrawing from the University.
• Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and/or assistance from other units.
• Monitors students' academic progress, and conducts targeted proactive outreach campaigns to promote the successful completion of academic requirements.
• Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues.
• Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
• Orients new students to the University and the department, and creates individualized academic plans for each student. For new transfer students, applies articulated courses to program / degree requirements, and advises on complex transfers from other institutions such as those in the midst of an advanced degree completion and coursework in other programs.
• Coordinates nomination process for the department and senior comprehensive honors and certifies degree completion for all graduating students.
• Identifies student needs for programs and services.

40% - Undergraduate Program Administration

• Advocates student interests to, and provides analytical support and advice to the department's Curriculum Committee on a wide range of policies and procedures applying to ENVS majors; assists with curriculum planning and programming, updates program statements annually; and works with Curriculum Committee chair to review student appeals and petitions.
• Assists faculty on determining course scheduling needs for student progression to graduation.
• Partners with the internship coordinator to promote the internship office, ensure student interns are properly enrolled and receiving appropriate academic credit, and works with faculty to evaluate program success and recommend improvements.
• Provides feedback to department manager on successes of advising and internship offices.
• Recruits, interviews, hires, trains, and supervises student peer advisors, and coordinates advising availability to ensure peer advisors are accessible to students.
• Coordinates promotion of departmental and divisional awards, serves as a lead staff member on the department Awards Committee and reviews department award applications.
• Creates and maintains organized mechanisms for department processes, including but not limited to major declarations, senior seminar applications, petitions for substitution, and requests for permission codes.

10% - General Administration And Special Projects

• Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, college advisors, Educational Opportunity Programs, other academic departments, graduate division, etc.)
• Collaborates with department faculty and staff to plan and execute info sessions, social events, new student welcome sessions, class visits, and department graduation events.
• Prepares and maintains training materials, job documentation, and departmental best practices in advising.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Through knowledge of advising and counseling techniques.
• Skills in judgment, decision-making, and problem-solving.
• Abilities in problem identification, reasoning, and ability to develop original ideas to solve problems.
• Strong written and verbal communication skills, including active listening.
• Ability to multi-task and prioritize work in a fast-paced environment.

PREFERRED QUALIFICATIONS

• Master's degree in higher education science or advising.
• Knowledge of departmental / school / college courses and majors.
• Knowledge of department / school / college policies, procedures, and requirements.
• General knowledge of the UCSC campus. Familiarity with university programs, administrative units, and a range of student services. Experience with UCSC computing applications or equivalent: AIS, EAB / Slug Success, OCA, Infoview, CCLP, CruzPay, WCMS, StudentERSystem.
• Experience recruiting, interviewing, selecting and supervising student employees.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.