New

Department Operations Coordinator

North Carolina State University

$ 35,589 - $ 64,499

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Jun 19, 2026

Job Posting Information

Posting Number	PG195067SP
Internal Recruitment	No
Working Title	Department Operations Coordinator
Anticipated Hiring Range	$53,000 - $57,638
Work Schedule	Monday through Friday, 8:00 a.m. to 5:00 p.m.
Job Location	Raleigh, NC
Department	Forestry and Environmental Resources
About the Department	The Department of Forestry and Environmental Resources has a wide variety of strengths in forestry and natural resources management, policy and economics, environmental science and technology, wildlife and conservation biology, tree improvement, silviculture, forest biotechnology, and international forestry. The Department has over 90 full time faculty and staff, and more than 750 undergraduate and 150 graduate students. Faculty, staff, and students work together with business, industry, government, community groups, and non-government organizations to address a wide range of challenges facing our state and the world. Partnerships include Camcore, the Forest Productivity Cooperative ( FPC), the Southern Forest Resource Assessment Consortium ( SOFAC), and the Tree Improvement Program ( TIP). These partnerships facilitate research and discovery, teaching and learning, and outreach and service. Additional information about the department can be found at http://cnr.ncsu.edu/fer. The College of Natural Resources ( CNR) at North Carolina State University is a world leader in the sustainable use of natural resources. The college's comprehensive approach to teaching, research, and service encompass the many and varied ways in which people's physical, economic, and social needs are met through the wise use of natural resources.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Department Operations Coordinator provides professional business leadership and operational oversight for the Department of Forestry and Environmental Resources. This position acts as a strategic partner to faculty, academic/research staff and students, navigating complex university policies to support teaching, research, and outreach. The Coordinator is expected to lead process improvements, ensure rigorous financial compliance, and serve as the departmental authority on evolving travel and administrative regulations. Financial Administration: Independently track accounts, special funds, and startup/retention allocations to ensure alignment with approved budgets. Conduct quarterly reviews, resolve financial discrepancies, and prepare summary reports for the Business Officer and internal stakeholders. Assist in the development and tracking of budgets for internal awards, maintaining detailed spreadsheets for resource management. Support Business Officer in monitoring startup and retention funds and ensure compliance with university financial and operational policies. Review data for accuracy, identify issues, and resolve discrepancies. Apply knowledge of accounting structures to guide and approve transactions. Travel Support: Serve as the department's liaison on the NC State Travel Manual; interpret complex updates regarding subsistence, excess lodging, and international travel requirements to ensure departmental compliance. Develop and deliver travel training sessions for faculty, staff, and graduate students; create "best-practice" guides and checklists to streamline the Travel Authorization (TA) and Reimbursement (TR) process. Partner with faculty to manage the unique logistics of long-term field housing, coordinating lease agreements or rental payments to ensure compliance with university spend guidelines and audit requirements. Provide assistance with coordination for third-party lodging requests, including Airbnbs for conferences and long-term rentals for field research personnel. Oversee the end-to-end travel lifecycle, including pre-travel strategy, booking assistance for non-PCard holders, and the audit of reimbursements for accuracy and policy alignment. Act as the liaison between the department and the University Controller; synthesize manual changes into actionable departmental workflows that reduce errors and processing delays. Assist Business Officer in the review of Travel Authorizations and Travel Reimbursements. Procurement Support: Process vouchers, journals, IDJs, Marketplace orders, and P-card reconciliations with a focus on accounting accuracy. Lead the setup of new vendors via PaymentWorks. Submit contracts for review and serve as the primary point of contact for procurement workflow inquiries and troubleshooting. Human Resources & Faculty Support Provide dedicated administrative coordination for junior faculty research teams, facilitating the hiring and onboarding logistics for their student researchers and temporary project staff to ensure a smooth integration into the department. Serve as a departmental liaison for the student and temporary workforce, assisting with the collection and verification of biweekly time logs to ensure accuracy before final payroll approval. Partner with faculty to monitor research appointments; prepare salary distribution requests and labor adjustments to ensure that personnel costs align with grant funding and start-up cycles. Develop and maintain department-specific onboarding resources and checklists that help new faculty and their student employees navigate university HR systems and compliance requirements. Customer Service: Provide high-level customer service to internal and external stakeholders, resolving inquiries\ with professional judgment and a solutions-oriented approach. Develop and improve administrative workflows that further the university's land-grant mission by reducing barriers for faculty, research staff, and students. Other Duties as Assigned: Backstop operations managers for industry-supported programs in the department, and other administrative staff in the department
Other Responsibilities	Other duties as assigned by the Department Head and Business Officer.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Experience supporting financial, travel, procurement, and human resources operations in a higher education, research, or similarly complex administrative environment. Demonstrated experience using enterprise systems such as PeopleSoft Financials, PeopleSoft HR, Wolf Reports, RADAR, or similar financial and human resource management systems. Experience monitoring and reconciling multiple funding sources, including state, trust, foundation, gift, grant, start-up, or research accounts. Experience developing and delivering training, reference materials, or procedural documentation related to business, travel, financial, or administrative processes. Strong knowledge of federal, state, and university policies and procedures, with experience implementing them.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	06/19/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	06/25/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	Please include a resume, cover letter, and contact information for at least three professional references.

Position Details

Position Number	00105676
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	GN11
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	150401 - Forestry & Environmental Resources Academic Research
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.