Cashiering and Finance Specialist (FINANCIAL SVC ANL 3 CX)

Reporting to the Accounting Operations Manager, with a high degree of independence, mange the daily cashiering operations of UC Davis Continuing and Professional Education (UCD CPE). Support collection of over $15 million in course fee payments annually, maintaining proper cash handling, daily statements of cash collection and posting course revenue using UC Davis CPE and UCD financial information systems. Collaborate and train UC Davis CPE staff who manage alternative student funding, payment processing and course enrollments on cash handling policies, processes and compliance. Collaborate with CPE Student Services to ensure proper financial reporting. Work closely with UCD cashiers and accounting offices to accurately manage cash, check, credit card, and electronic transfers. Responsible for the accuracy of division revenue accounting, including identifying and resolving discrepancies.

Apply By Date: May 18, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience in financial operations, cashiering, revenue accounting, or accounts receivable. Knowledge of generally accepted accounting principles (GAAP) and standard reconciliation practices.
• Experience reconciling financial transactions, identifying discrepancies, and resolving variances. Strong analytical skills to review financial data, identify discrepancies, and determine root causes. Ability to independently research and resolve complex financial issues, including chargebacks and account variances.
• Experience using financial systems, accounting software, and/or student information systems to process, track, and manage payments. Advanced proficiency in Excel or similar tools for reconciliation, reporting, and data analysis.
• Experience handling cash, credit card, and electronic payment transactions in a high-volume environment. Knowledge of cashiering operations, accounts receivable processes, and revenue tracking.
• Experience interpreting and applying policies and procedures related to financial operations or cash handling. Understanding of internal controls, audit practices, and financial compliance requirements.
• Ability to analyze trends and recommend process or system improvements.
• Strong interpersonal skills to collaborate with internal departments, campus partners, and external stakeholders. Ability to handle sensitive financial interactions (e.g., payment issues, collections) with professionalism and discretion.

Preferred Qualifications

• Experience researching and analyzing data with skills to think logically and identify anomalies, trends and potentially invalid data.
• Professional experience and political acumen in handling sensitive or difficult situations, maintaining confidentiality and exercising discretion in dealing with controversial or potentially sensitive topics.
• Experience managing projects, analyzing data, developing validation procedures and audits to improve data quality.
• Knowledge of campus-wide offices, campus resources and administrative contacts.
• In depth knowledge of data management systems, UC Davis financial information system and credit card merchant operations systems.
• Knowledge of laws and policies related to cash handling, credit card payment management, revenue management and accounts receivables, including UC, UCD and UC Davis Extension policies and Payment Card Industry (PCI) standards.
• Knowledge of PCI compliance and secure payment processing practices.

Key Responsibilities

• 60% - Revenue Accounting
• 20% - Financial Analysis, Audit & Compliance
• 20% - Campus Transfers

Department Overview

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/year
• Salary Frequency: Annual
• Salary Grade: STEPS
• UC Job Title: FINANCIAL SVC ANL 3 CX
• UC Job Code: 005184
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8:00 AM-5:00 PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work offsite on occasion for payment collection. Work flexible schedule or extended hours for payment collection. Restricted vacation during peak workload periods.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks