Administrative Manager II

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Incumbent in this position may be expected to travel and remain flexible to on-site shifts due to client schedules and/or project requirements.

The Georgia Tech College of Lifetime Learning is a research-driven academic college advancing learning across the full arc of life. Founded in 2024, the College integrates research, teaching, and real-world practice to design learning systems that adapt over time and support learners through multiple life and career transitions. As part of a leading public research university, the College advances flexible, stackable pathways that expand access, strengthen mobility, and prepare individuals and communities for a world of constant change.

Partner Academics is a collaborative team within the College of Lifetime Learning that helps bring Georgia Tech's online academic programs to life. We support the planning, launch, and ongoing operations of online degree programs developed in partnership across the Institute. Today, the team supports 20 academic programs, with additional programs coming online in the year ahead.

We work closely with faculty, academic units, learners, and campus stakeholders to ensure programs run smoothly and deliver a strong academic and student experience. Our work spans academic operations, course and faculty coordination, learning systems support, and navigating Institute requirements.

As a team, we value flexibility, collaboration, and problem solving. We partner with faculty and program leaders to turn ideas into high quality, scalable learning experiences, especially in the online space, and play an important role in helping Georgia Tech meet the evolving needs of learners and the workforce.

Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel.

Job Duty 1 -
Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy

Job Duty 2 -
Define and communicate administrative staff duties; monitor performance and provide feedback

Job Duty 3 -
Supervise the maintenance of unit financial records

Job Duty 4 -
Oversee unit human resources administration, including transaction processing, time reporting and records maintenance

Job Duty 5 -
Supervise and coordinate direct administrative support to unit management

Job Duty 6 -
Organize and supervise unit records management function

Job Duty 7 -
Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc.

Job Duty 8 -
Schedule and organize meetings and other events

Job Duty 9 -
Perform other duties as assigned

• Oversee academic operations communications, ensuring timely, clear coordination across faculty, TAs, academic units, and internal stakeholders
• Manage TA hiring and placement processes, including coordination, tracking, onboarding readiness, and alignment with course and program needs
• Summarize and analyze operational and academic reporting, translating data into concise insights for leadership and program teams
• Coordinate course scheduling across approximately 20 academic programs, supporting accuracy, consistency, and alignment with instructional plans
• Assist with tuition reconciliation, supporting data validation and coordination with finance and program leadership
• Manage and track GRA/GTA stipend processes, ensuring accuracy, compliance, and timely execution
• Serve as a backup for time reporting, payroll, and operational reporting, ensuring continuity and coverage across the team
• Support the development and refinement of administrative processes to improve efficiency, clarity, and scalability as programs grow
• Manage one team member and student assistants

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Other Required Qualifications
Update job knowledge by participating in conferences and educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Enhance department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Required Experience
Six to eight years of job related experience

Additional Preferred Qualifications
Requires experience working with academic program directors, faculty, and key stakeholders to manage and grow credit and professional Master's programs; Skills in problem solving, customer service, and developing process documentation Lead and participate in cross-functional teams in a matrix organization

Preferred Educational Qualifications
Master's Degree

SKILLS
This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.

• Strong organizational and coordination skills, with the ability to manage multiple timelines and stakeholders
• Advanced attention to detail, particularly in scheduling, financial support, and personnel related processes
• Effective written and verbal communication skills, with the ability to translate complex information clearly
• Demonstrated critical thinking and analytical skills, especially when reviewing reports and identifying trends or issues
• Proficiency with Excel and administrative systems used for tracking schedules, staffing, and financial data Ability to prioritize, adapt, and problem solve in a fast paced, evolving environment
• Strong people coordination and leadership skills, including supporting onboarding, guiding process adherence, and collaborating across teams
• Sound judgment and discretion when handling confidential or sensitive information
• Service oriented, collaborative mindset with a focus on continuous improvement

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Salary Range: $65,202.00 -$88,673.00

Location: Atlanta, GA

Pay Grade: A9

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

A successful candidate must be able to pass a background check, which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

• Position of Trust