Program Coordinator - Planning and Partnership

Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is seeking a highly organized, proactive, and detail-oriented Program Coordinator to perform a wide range of administrative and operational research duties in support of the National Institute for Defense Health Cooperation (NIDHC). Specifically this position will support NIDHC's Planning and Partnership Team and predominantly work on the Military-Civilian Medical Surge Program.

The Program Coordinator will serve as a central point of coordination for operational activities between internal and external stakeholders. The successful candidate will facilitate high-level communication and coordination across partner organizations, federal agencies, and internal HJF/USU leadership to ensure mission alignment. By managing complex scheduling, tracking key deliverables, and streamlining workflows, the Program Coordinator provides the essential administrative infrastructure necessary for the MCMSP Director, Deputy Director, Program Manager and Technical Staff to effectively execute the program objectives.

The National Institute for Defense Health Cooperation (NIDHC) was established in 2025 by combining three defense entities: the National Center for Disaster Medicine and Public Health (NCDMPH), the Center for Global Health Engagement (CGHE), and the Defense Institute for Medical Operations (DIMO). Its mission is to support military and civilian health operational readiness in crisis and conflict through training and education, planning and partnership, and research and analysis. Based at the Uniformed Services University, NIDHC is a federal organization and academic center that supports the DoW and the federal interagencies.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Provides administrative support under the direction of a supervisor, including assistance with hiring, purchasing, and tracking progress.
• Supports in coordinating internal and external events and meetings, including venue procurement, planning coordination, materials support, and calendar management.
• Supports a wide range of operational duties: drafting/editing reports, presentations, and spreadsheets.
• Manages schedules, prepares meeting agendas, takes meeting minutes, and proactively follows up on action items and next steps identified.
• Maintains and organizes shared electronic files (e.g., Google Drive), ensuring proper document version control and accessibility.
• Assists in ensuring all required reports are completed and submitted on time.
• Communicates effectively with internal staff and external customers.
• Serves as a primary point of contact for external stakeholders, ensuring professional and efficient communication.
• Supports in scheduling of meetings with stakeholders and project teams.
• Assists with contract execution for sub awardees; coordinates the collection of quotes, statements of work, and other documentation necessary for award issuance and contract management.
• Support logistics for site visits, program reviews, and multi-agency meetings, including travel arrangements and facility coordination.
• Perform other duties and responsibilities as assigned or directed by the supervisor.

Education and Experience

• Bachelor's Degree required
• Minimum of 0 - 2 years experience required in program coordination, communication, and/or administration.

Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills, with the ability to draft clear, professional documents.
• Knowledge of project coordination principles, office automation tools, and information management best practices.
• Ability to work independently, exercise sound judgment, and prioritize tasks effectively.
• Exceptional ability to manage multiple projects, prioritize shifting deadlines, and maintain meticulous records.
• Familiarity with federal organizations or military health systems is beneficial but not required
• Ability to obtain and maintain a T1 Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $52,800-$80,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.