Accounts Payable Specialist

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Accounts Payable Specialist

Location(s): Los Angeles, CA
(Remote: Quarterly on-site travel required in Los Angeles, CA)

Position Overview
We are seeking an experienced Accounts Payable Specialist to support the Dean's Office. This role is responsible for coordinating and processing purchase orders, invoices, check requests, and employee reimbursements while ensuring compliance with University policies and regulatory requirements.

The ideal candidate will possess strong accounting acumen, exceptional attention to detail, and the ability to collaborate effectively with vendors, internal stakeholders, and department leadership to ensure timely and accurate payment processing.

Key Responsibilities

• Review, verify, prepare, and process invoices, check requests, and reimbursement requests.
• Assemble, audit, and input credit card statements, employee expense reports, and vendor invoices ensuring required documentation and approvals are complete.
• Ensure all payments comply with University policy and regulatory standards.
• Maintain accurate and thorough financial documentation in accordance with accounting best practices.
• Perform accurate General Ledger (G/L) coding for all processed transactions.
• Monitor accounts payable aging to ensure timely vendor payments.
• Research and resolve invoice discrepancies, coding issues, and payment delays.
• Respond to internal and external inquiries regarding account status and discrepancies.
• Communicate professionally with vendors and internal customers to resolve issues.
• Prepare periodic reports on accounts payable activities.
• Collaborate with our unit directors and department heads regarding expense approvals.
• Provide high-quality internal and external customer service.
• Recommend process improvements to enhance operational efficiency.
• Support additional accounting projects and duties as assigned.

Required Qualifications

• Bachelor's degree (BA/BS) in Accounting, Finance, Business Administration, or related field.
• Minimum two (2) years of experience in accounting operations or administrative financial analysis.
• Strong understanding of accounts payable processes and general ledger systems.
• Solid knowledge of basic accounting principles.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Excel.
• Strong written and verbal communication skills.
• Ability to work collaboratively in a team environment.

Preferred Qualifications

• Hands-on experience with fund accounting.
• Experience working within regulatory compliance frameworks.
• Familiarity with university or healthcare financial environments.

• Day | 5x8-Hour (08:00 AM - 5:00 PM)

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.