Assistant Director-Finance Operations

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Info
About the School of Electrical and Computer Engineering (ECE) at the Georgia Institute of Technology

The School of Electrical and Computer Engineering (ECE) at the Georgia Institute of Technology is one of the largest producers of electrical engineers and computer engineers in the United States. Almost 2,600 students are enrolled in the School's graduate and undergraduate programs, and in the last academic year, 801 degrees were awarded. All ECE undergraduate and graduate programs are in the top five of the most recent college rankings by U.S. News & World Report.

In addition to the main campus in Atlanta, Georgia, ECE also has permanent operations at Georgia Tech-Lorraine in France and Georgia Tech-Shenzhen in China. Graduate students who spend at least one semester each at three Georgia Tech locations (Atlanta, Lorraine, and Shenzhen on three continents (North America, Europe, and Asia) can earn the Georgia Tech Global Engineering Immersion Program (GEIP) Certificate when they receive the Georgia Tech M.S. degree

Over 110 ECE faculty members are involved in 11 areas of research and education: bioengineering, computer systems and software, digital signal processing, electrical energy, electromagnetics, electronic design and applications, nanotechnology, optics and photonics, systems and controls, telecommunications, and VLSI systems and digital design: and the School is either home to or a key player in almost 20 research centers and consortia.

ECE is key to Georgia Tech's growing reputation as an internationally recognized educational and research and development university. ECE is firmly committed to sustaining excellence in traditional areas of strength and venturing into burgeoning areas of opportunity.

Manage accounting/financial operations at the School level or serve as the second level of accounting/finance management within a large unit. Functions overseen usually include budgeting, financial analysis, maintaining financial records and preparation of financial reports and statements. May also supervise additional administrative related functions. Responsible for setting employee goals, assessing performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: School Chair and faculty or unit management and finance head, subordinate staff, Administration and Finance management and staff. This position typically will advise and counsel: School administration or unit management, subordinate staff. This position will supervise: accounting staff.

Job Duty 1 -
Oversee preparation and consolidation of school or unit budgets consistent with Institute policy; administer budget amendment process.

Job Duty 2 -
Supervise the proper recording of financial transactions.

Job Duty 3 -
Direct the preparation of financial reports and statements on both a regular scheduled and ad hoc basis.

Job Duty 4 -
Advise management regarding the school or unit's financial status; make recommendations as appropriate.

Job Duty 5 -
May supervise school unit administrative functions such as human resources, purchasing, etc.

Job Duty 6 -
Plan and direct subordinate work activities; evaluate, document and provide feedback relative to individual performance.

Job Duty 7 -
Perform other duties as assigned

Educational Requirements
Bachelor's Degree in Accounting, Business, Finance or equivalent combination of education and experience

Other Required Qualifications
Position must work well with others and defuse potential conflicts. A proven track record of delivering quality work on time and within budget is also essential. An ability to innovate and solve new problems is desired.

Required Experience
Six to eight years of job related experience

Preferred Educational Qualifications
Master's of Business Administration (MBA)

SKILLS
This job requires knowledge of accounting principles and practices as applied within a university academic, research or business unit. Also included are skills in use of related computer applications as well as supervisory, communications and analytical skills.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Salary range: $83,659.00 - $117.659.00

Location: Atlanta, GA

Job grade: G09

This is not a supervisory position.
This position does have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

The Assistant Director for Financial Operations is a key part of the Operations leadership team within the School of Electrical & Computer Engineering. We are seeking driven, dedicated, and creative applicants with a proven track record of leadership and innovation. Below are some of the key responsibilities of the position:

• Manages and trains the accounting & finance team. Responsible for managing workload and filling vacancies
• Ensures accounts are reconciled regularly and consistently. Expected to be an expert in managing all sources of funds including state, local , Foundation, and sponsored.
• Monitors sub-awards to ensure proper set-up and close-out. Works with the Associate Director for Research Ops to resolve issues.
• Signs off on all cost transfer justifications for the school.
• Tracks and manages start-up budget & commitments. Tracks faculty buy-outs, research effort, and manages faculty-line budgets
• Works with the Director for Operations to prepare the annual budget and supplemental budget requests.
• Maintains a standard report of the school's discretionary accounts
• Works with the Associate Chair for Graduate Programs to set and track the annual GTA allocation and fellowships. Ensures that Graduate Assistants are appointed timely and appropriately
• Maintains accounts in workday, requests new accounts as needed
• Liaison with the Controller's Office, Procurement, Budget, Grants & Contracts, and other applicable central offices.
• Ensures that all Annual Statements of Reasonableness are completed on time
• Tracks & monitors endowed chair and professorship holders and balances

A successful candidate must be able to pass a background check, which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening