New

Administrative Assistant II RESEARCH NEUROLOGY

Brigham and Women's Hospital
United States, Massachusetts, Boston
60 Fenwood Road (Show on map)
Jan 22, 2026
Summary: Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions: - Prepare reports, meeting minutes and correspondence. - Create and edit documents, spreadsheets and presentations. - Manage schedules, arrange appointments and itineraries. - Coordinate meetings, travel, conference calls, and complete expense reports. - Answer and transfer phone calls. - May perform transcription and proofread and edit literature, prepare applications for department. - Remain knowledgeable of business unit policies. - May make contacts of a sensitive, complex, and confidential nature. - Complete routine tasks under moderate supervision. - Perform other duties as assigned. - Comply with all policies and standards. Does this position require Patient Care (indirect/direct)? No Education High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred Experience Administrative Assistant or Secretarial Experience 2-3 years required Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. The successful candidate will provide administrative support to several faculty members within the Department of Neurology who are conducting laboratory-based research on neurological diseases. Typical activities will include scheduling meetings, assisting in curation of lab websites, ordering lab supplies, managing expense claims, and organizing group meetings and other internal events (both virtual and in-person). Preferred Skills: Multitasking and time management - prioritizing tasks from several PIs. Able to learn a variety of digital apps/platforms, and troubleshoot basic IT issues (logins, passwords, navigating Workday, MS Teams, Zoom and other platforms, editing web pages, managing email distribution lists, etc). Proficient with numbers, spreadsheets and charts. Strong writing skills - able to communicate clearly and accurately by email. Event organization, including room reservation and setup, food and drink orders, online registration, distributing announcements. Strong interpersonal skills - able to develop rapport and to interact with colleagues at all levels in the organization. The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.