SUPERVISING TIMEKEEPER - LABORER, CDOT 2025-26

BID/JOB ANNOUNCEMENT

SUPERVISING TIMEKEEPER - LABORER

CHICAGO DEPARTMENT OF TRANSPORTATION

Administration Division/Payroll

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Grade V-12, 2025 salary range ($62,568-$105,372)

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with Local 1001 of the LABORERS INTERNATIONAL UNION OF NORTH AMERICA (BARGAINING UNIT#54). Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CST on 1/12/2026

Under general supervision, assigns, monitors, and reviews timekeeping and payroll procedures and practices of a large City department, and performs related duties as required.

ESSENTIAL DUTIES: Performs timekeeping and payroll functions, maintaining and updating automated and manual

timekeeping records and processing payrolls. Monitors employee CATA (Chicago Automated Time and Attendance) records by checking entries of employees' time worked against time in and time out swipes and edit forms to ensure

complete and accurate time records. Reviews edits on the CATA system made by field editors to ensure proper coding and updating of records for hours not worked, vacation time used, acting up pay adjustments and missed swipes. Updates CATA records to reflect time off actions including furloughs, suspensions and sick time, and overtime hours worked based on edit forms and time off requests submitted by field editors. Provides training and guidance to field editors on navigating the CATA system and the proper editing and coding of time records in compliance with City and union bargaining unit pay

requirements. Reviews payroll registers for accuracy against CATA records and ensures that payroll actions including pay rate changes and deductions are properly recorded. Applies established procedures and makes appropriate calculations to adjust payrolls and resolves errors and discrepancies in employees' paychecks. Responds to payroll inquiries from employees regarding hours paid, deductions, vacation and time off balances. Reviews time and payroll records and makes payroll adjustments to resolve errors and discrepancies. Provides orientation to new employees on use of CATA system and department's time and attendance rules. Explains and interprets union contract provisions relating to pay and overtime rates and city policies on time off including docks, suspensions and furloughs. Generates various reports using the CATA system. Advises supervisors of noted irregularities, patterns of missed swipes or suspected misuse of the CATA system by employees. Performs other related duties as required.

Location: CDOT Administration Division, 2 N. LaSalle str, suite 1050

Days: Monday - Friday

Hours: 8:30 AM - 4:30 PM

Additional duties may be required for this position

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS: Two (2) years of timekeeping and/or payroll preparation experience, OR Three (3) years of work experience as an account clerk, bookkeeper, or personnel/human resources clerk, OR Graduation from an accredited college or university with an Associate's degree or higher in Human Resources, Business Administration, or a directly related field.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected in SENIORITY order and according to the CBA rules. The interviewed NON-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59pm CST on 1/12/2026