New

Bookkeeper

Vaco
$80,000.00 - $85,000.00 / yr
401(k)
United States, New York, New York
Dec 06, 2025
Bookkeeper We are seeking a motivated, detail-oriented Bookkeeper to manage all the financial aspects of our small business. Our firm operates in two different, but related, fields: design and procurement. The Bookkeeper will oversee both, with the assistance of a small team that handles procurement transactions only. Location: New York City Work Arrangement: Hybrid (Required to attend the office in person 1-2 times per week). Key Responsibilities Oversee the entire financial operation of the small firm. Verify daily balances, deposits, and withdrawals. Reconcile bank and credit card statements with QuickBooks records. Deposit physical checks when received by mail. Handle collections as necessary. Review renewal packages for professional liability insurance, health insurance, and workers' comp insurance. Create comprehensive reports for partners on a weekly, monthly, quarterly, and annual basis, covering both Design and Procurement. Attend weekly financial meetings to review reports. Provide guidance and input to improve practices and increase revenue based on report information. Process bi-weekly payroll and partner draws. Process 401(k) payments. Liaise with the outside CPA as necessary. Generate Year-End reports. Generate and process all necessary tax payments for the business and Owner. Generate and pay monthly sales tax for New York and Florida. Generate monthly billing. Record payments. Review and verify the accuracy of data entered in QuickBooks. Review payment requests and process them as necessary. Collaborate with the Procurement Manager, especially regarding accounting and/or QuickBooks software use. Requirements Expertise in QuickBooks is essential. Strong understanding of tax law and its application to a small business. Strong attention to detail and accuracy. Self-motivated: Must be able to work independently and execute functions with minimal supervision. Ability to maintain confidentiality. Reliable and responsive for online meetings as required. Must have a reliable internet connection for remote workdays. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.