AP Specialist - Accounting

Accounts Payable Specialist

OVERVIEW

Responsible for all activities within the accounts payable function. Ensures timely processing of invoices to enable viable project data. Processes timely payments of vendor invoices, expense reconciliations and maintains accurate records and control reports. Review applicable accounting reports, purchase order commitment reports and accounts payable register to ensure accuracy. Familiar with a variety of accounts payable concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals.

RESPONSIBILITIES

• Maintain vendor relations and process approved vendor disbursements. Analyze and verifying outstanding invoices utilizing three-way match to ensure proper timely payment.
• Maintain system 1099 data and process year end 1099 forms.
• Perform state sales tax research as required and maintain state sales tax data and file timely returns.
• Monitor adherence to procedures and policies within the accounts payable function to ensure company guidelines are followed.
• Manage Company's Purchase Order Database and enter and maintain this information into ERP.
• Benchmark and assess the efficiency and effectiveness of the current process to streamline workflow; develop and communicate process improvements and internal control for consideration.
• Ensures that all financial deadlines regarding accounts payable are met for month-end, quarter-end, and year-end financial closings, inclusive of supporting requests from internal and external audit functions.
• Maintain consistency of adherence to accounts payable policies and goals, adhere to established standard operating procedures for accounts payable, monitor and analyze specific accounts payable account; invoice research and follow-up; problem documentation; and standardization of input.
• Assist/Cross train with AR function.
• Interact with project managers and subcontractors as required.

QUALIFICATIONS

• Two (2) to five (5) years of accounting experience preferably in a project-based environment.
• Bachelor's degree in accounting, finance, or business administration preferred.
• Experience working with generally accepted accounting principles and accounting software.
• Must have large ERP AP system experience preferably in a project-based environment, as well as 1099 filing experience.
• Sales and use tax experience preferred.
• Strong personal computer and business solutions software skills
• Strong interpersonal skills for interacting with accountants, vendors, and upper management.
• Good communication skills for communicating with support personnel and management.
• Strong analytical and problem-solving skills.
• Good presentation skills for educating internal clients on accounting principles.
• Good planning and organizational skills to balance and prioritize work.
• Basic knowledge of AR processes would be helpful for cross training, but not required.