Residential Life - Administrative Assistant - 137248

Seventh College is one of the newest of UC San Diego's undergraduate colleges. The College's theme, "A Changing Planet", encompasses a broad range of pressing global issues such as the climate crisis, mass migration, and rapid cultural and technological change. The goal of Seventh College is to help students acquire the skills needed to confront these challenges. Building upon their expertise in their major field of study, students are encouraged to approach large-scale, global problems from an interdisciplinary perspective and are given numerous opportunities to gain critical academic and real-world skills through project-based learning and research. The staff provide programs and services that support this academic mission by enhancing the educational, personal, cultural, and social development of students.

Under the supervision of the Director of Residence Life, the individual in this position shares the responsibility for the overall day-to-day functions related to office administration and programming support of the Seventh College Residential Life Office. Under the guidance of the Colleges Business Office (CBO), this individual implements policies, procedures, and guidelines for fiscal and office matters pertaining to the Seventh College Residential Life Office. Implements office procedures and performs clerical and administrative services. Assists in processing residential judicial cases using the UCSD student conduct database, Advocate. Serves as primary liaison between Seventh College Residential Life Office and CBO.

• Ability to organize and be organized, meet deadlines in a timely manner, and deal with changing priorities. Must work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.

• Ability to develop and organize systems to manage student information, confidential files, and general office functions.

• Effective interpersonal and verbal communication skill with the ability to clearly, respectfully, and diplomatically communicate information to a diverse group of people, including students, parents, staff, and the community, in person, on the telephone, and via e-mail in a professional manner.

• Demonstrated experience with business productivity applications including, but not limited to, Word, Power Point, Outlook, Publisher and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.

• Ability to work with college students to advise, plan, and implement educational, cultural and social programs.

• Skill in training student employees and administrative staff. Provides work direction to student employees.

• Demonstrated ability to exercise independent judgment, discretion, initiative, tact, and diplomacy in handling sensitive matters. Must maintain strict confidentiality at all times.

• Ability to initiate and track various issues and projects to completion. Ability to follow-up to ensure timely completion of projects.

• Ability to work in a team environment. Remain open and attentive to ideas, recognize responsibilities, and actively participate with others to accomplish assignments and to achieve desired goals.

• Skill in independently researching, compiling, organizing, interpreting, and selecting data and materials from a variety of sources, including online sources. Skill to organize data into forms that are easily understood and logical for easy retrieval and reference.

• Skill in using general office equipment including laptop, desktop computer, projectors, fax machine, scanner, copy machine, etc.

• Ability to maintain acceptable work habits, demeanor, attention to details, punctuality, and regularity of attendance.

• Experience with creating and tracking budgets related to programs and events.

• Experience purchasing goods and services related to programs and events.

• Knowledge of residential housing operations in a university setting.

• Occasional evening/weekend work in support of programs and opening/closing of residences halls and apartments. Work during opening and closing weekend (one weekend in September and one weekend in June) is required.
• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.