New

Procurement Specialist II

University of Georgia

retirement plan

United States, Georgia, Athens

Sep 22, 2025

Posting Details

Posting Number	S14164P
Working Title	Procurement Specialist II
Department	FMD-Svcs-Automotive Center
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.
College/Unit/Department website	https://fmd.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00 AM-4:30 PM No on call Not an essential worker Some night and/or weekend work may be required to meet the needs of the organization.
Advertised Salary	$42,000
Posting Date	09/22/2025
Open until filled	No
Closing Date	10/09/2025
Proposed Starting Date	10/27/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Procurement Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications	Purchasing and inventory control experience
Position Summary	The procurement specialist II supports automotive center operations by ordering and maintaining accountability for consumable commodities and supplies used in the performance of vehicle fueling, maintenance and associated fleet management functions. Routine tasks include but are not limited to: 1) Monitoring and replenishing bulk fuel inventory, 2) Monitoring fuel card utilization and ordering fuel cards, as necessary, 3) Monitoring and replenishing tire inventory, 4) Monitoring and replenishing automotive bench stock (i.e. wheel weights, wire ties, shrink tubing, miscellaneous hardware, etc.), 5) associated reporting, recordkeeping and payment processing.
Knowledge, Skills, Abilities and/or Competencies	Technical knowledge of revenue, expense, matching, cost, and objectivity Intermediate experience is MS Excel Attention to Detail Strong Organizational and time management skills Ability to use office tolls to research, process information, and measure outcomes and create reporting mechanisms for accounting functions
Physical Demands	Ability to sit at a desk for long periods of time Lift up to 25lbs Driving to perform job-related tasks
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Monitor/support retail fuel transactions: Support user PIN creation and communication Order/distribute fuel cards Reconcile VIN's in WEX against fleet management platform(s) Maintain accounting/inventory of cards and chart-strings for accurate cost allocation Follow up weekly NO FUEL list - resolve concerns
Percentage of time	35

Duties/Responsibilities	Order tires: Order tires for inventory based on historical demand Maintain inventory records and accountability Post tires to repair orders Facilitate delivery, pick-up, and casing return
Percentage of time	20

Duties/Responsibilities	Order automotive bench stock: Monitor shop stock levels Coordinate with automotive foreman regarding consumption and priority Replenish storage locations
Percentage of time	20

Duties/Responsibilities	Order bulk fuel: Create UGAMart requisition/purchase order based on historical use Coordinate with garage attendants to monitor tank levels and determine order quantities Work with fleet coordinator to receive and disburse bulk fuel Maintain associated records
Percentage of time	15

Duties/Responsibilities	Perform other related order management tasks as may become necessary to support automotive center operations, seasonal demand and/or special projects
Percentage of time	10