Administrative Specialist

SWCA Environmental Consultants' Reno office is seeking an Administrative Support Professional (HR Title = Administrative Specialist) to join our multi-disciplinary team. Our office specializes in Natural Resources, Cultural Resources, and Permitting, and we are looking for someone who can contribute to the smooth and efficient operation of our office.

This position requires the ability to work independently while also collaborating effectively with team members. The ideal candidate will have high attention to detail, strong time management skills, and the ability to prioritize and multi-task with minimal on-site supervision.

This is a regular, full-time hourly, office-based position with benefits located at our Reno office. The ideal candidate should be able to work Monday-Friday.

SWCA Environmental Consultants is a 100% employee-owned company, and we offer highly competitive pay rates based on individual qualifications and experience. We offer an excellent benefits package, including an employee stock ownership retirement plan (ESOP).

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.

Purpose: Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

Logistics Support:

• Organize safety gear, secure travel, distribution/collection of documents, efficient deployment of equipment, successful project data collection, and safe return of our field staff.
• Tracking expenditures and reconcile billing.

• You will serve as the Office Safety Representative and manage health and safety compliance tasks, schedule training courses, and monthly reporting.

• Maintain office vehicles (preventative maintenance/car washes/coordinate repairs/claims), as well as securing rental vehicles from a branch location.

Administrative Support:

• Answer incoming phone/email requests for administrative support both internally from employees and externally from clients.

• Placing office supply orders, mail/FedEx, picking up groceries, maintaining the kitchen, meeting coordination, and other office-related tasks.

• Coordinate both onsite and offsite office events (including employee, company and holiday celebrations), as well as community events and volunteer opportunities as part our SWCA Gives Back program.

• Onboard new employees and offer on-site and remote orientation.
• Setup desks for new hires with monitor, laptop, keyboard and mouse. Coordinate shipping and receiving of equipment.
• Manage office equipment, vendors and act as a point of contact with property management.
• Other administrative tasks as needed.

Required Qualifications

• A minimum of a high school diploma (or GED equivalent).
• At least one (1) year of experience in environmental consulting, office management, logistics, or administrative assistance.
• Proficiency in MS Office applications, including Word, Excel, Teams, and PowerPoint
• Familiarity with Zoom and MS Teams video meeting platforms or a strong willingness to learn.
• A current and valid driver's license.
• Ability to lift 30 lbs.

Why Work at SWCA:

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. Our Vision (the North Star) is to make SWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. We live our core values: we collaborate as #OneSWCA; we are #AlwaysLearning, we #NeverSettle, and we #GiveBack.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee in this Reno, NV position can expect an hourly pay rate of $20.33-$26.22/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. We encourage professional conference attendance, internal and external professional development and training programs, education reimbursement, and bonuses for publications meeting certain criteria. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you need assistance accessing SWCA's website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at accommodations@swca.com or call 1-480-581-5378. We're committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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