Paralegal Assistant - IP & Technology Litigation

Summary

The Paralegal Assistant performs specifically delegated substantive legal work providing attorneys and paralegals with assistance in managing client files. This position reports to the IP Administrator, receiving day to day direction from attorneys and paralegals in the Intellectual Property & Technology Division.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered

Required Education & Experience

• Completion of one of the following:
  
  
  
  • (a) Associate of Arts degree, (b) an educational program for Paralegals that has been approved by the American Bar Association ("ABA"), or offered by an accredited institution which is in substantial compliance with ABA guidelines for the approval of Paralegal programs, AND not less than one year of in-house training as a Paralegal Assistant or Paralegal Intern, OR (c) two to five years of law-related experience under the supervision of an attorney or Paralegal, demonstrating a superior command of the skills necessary to be a Paralegal Assistant.
  
  
  
  

Preferred Education & Experience

• Law Firm experience preferred.
• Experience with USPTO filings, intellectual property litigation and/or federal court practice and procedure.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Paralegal Assistant Responsibilities (75%)
  
  
  
  • Coordinate file intake and matter entry in tracking system for new clients.
  • Participate in the entire life cycle of multiple cases/matters from inception to close.
  • Assist in monitoring and tracking case/matter progression. Track critical deadlines and coordinate with attorneys to identify and calendar case-specific milestones and internal deadlines.
  • Implement systematic deadline monitoring with appropriate advance warnings and escalation procedures.
  • Manage calendar conflicts and coordinate rescheduling as needed.
  • Generate regular deadline reports and case status summaries for team review.
  • Manage and organize all aspects of documents, files, and internal/external databases associated with each specific litigated case/matter.
  • Ensure that the case team has all necessary information available to them in a timely manner.
  • Maintain all physical elements of the case/matter in an organized, efficient, and accurate manner.
  • Provide both attorney(s) and client(s) with information necessary for litigation process, decision making, and review in a timely manner.
  • Conduct various document reviews, searches and factual research.
  • Manage/track document productions.
  • Prepare and organize exhibits for filing, depositions, hearings and/or trial
  • Docket court deadlines.
  • Prepare for and attend depositions, hearings, and/or trials.
  • Court filings.
  • Anticipate attorney and client needs related to matters or cases under management.
  • Delegate effectively and as appropriate to Legal Administrative Assistants and support staff working on the case/matter.
  • Handle all communications, whether oral and written, in a prompt and professional manner ensuring that information is transferred in an accurate and thorough manner.
  • Act as a liaison among various internal departments, experts/consultants, as well as with outside vendors and/or agencies.
  • Special projects, as needed.
  • Meet billable hour requirement of 1200 per year.
  
  
  
  
• General and Administrative (25%)
  
  
  
  • Prepare and process department related invoices, as needed.
  • Coordinate and submit new Firm matters to be processed through conflicts.
  • Time entry, scanning, e-mailing, etc.
  • Assist in Firm marketing for practice area.
  • Performs other duties as assigned.
  
  
  
  

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

Minimum travel required, as necessary to support trial teams.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.