Operations Coordinator for Men's and Women's Basketball

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:
The Athletics Operations Coordinator for Men's and Women's Basketball provides comprehensive administrative and operational support to both programs, ensuring efficient planning and execution of team-related functions. This position plays a key role in managing day-to-day operations, supporting coaching staff, and coordinating logistics, while maintaining compliance with NCAA, MAC, and university policies. This position is primarily office-based; some evenings and weekends may be required to support sport schedules.

Duties and Responsibilities:
1. Coordinate and manage all team travel logistics including transportation, lodging, meals, and itineraries for both home and away games.

2. Assist with scheduling and operations of practices, shootarounds, and team meetings.

3. Act as liaison between basketball programs and internal departments (athletic training, compliance, academics, marketing, facilities, etc.).

4. Oversee team equipment needs, including ordering, inventory, and distribution. * Support game day operations including bench setup, credential management, and hospitality coordination.

5. Assist with preparation and tracking of program budgets, purchase requests, and expense reconciliation in coordination with the athletics business office.

6. Manage student managers and/or student interns assigned to both programs.

7. Coordinate summer camp operations and registration in conjunction with university and NCAA guidelines.

8. Provide administrative support to coaching staffs including calendar management, team communication, and special projects.

9. Maintain strict confidentiality and adhere to all Ball State, MAC, and NCAA compliance standards.

10. Perform other related duties as assigned.

11. Maintain regular and predictable attendance.

Minimum Qualifications:

Associate's degree or equivalent from an accredited institution.

One year of experience in athletic operations, team administration, event planning, or a related field.

Strong organizational skills and attention to detail.

Ability to work flexible hours including nights, weekends, and travel as needed.

Proficient in Microsoft Office and general technology systems.

Bachelor's degree in sport management, business, or related field.

Experience working directly with collegiate basketball operations or coaching staffs.

Familiarity with Banner, Teamworks, Argos, or similar administrative systems.

How to apply:

Please apply online via the Ball State jobs portal.

Please upload the following documents:

• Resume (required)

• Cover letter (optional)

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.