Project Coordinator II

SUMMARY

This is a fast-paced position where the coordinator plays a key role in supporting engineering project teams by managing workflows, coordinating resources, and ensuring deliverables meet quality, budget, and schedule expectations. This role requires strong organizational skills, the ability to juggle multiple priorities, and the initiative to take ownership of project coordination tasks. The PA will collaborate closely with Project Managers, team leads, and other disciplines, while progressively developing leadership and client management skills. This role also encompasses a breadth of industry terminology in land development

KEY RESPONSIBILITIES-General Skills and Core Duties

* Prepare essential written correspondence such as letter proposals, change orders, agency response letters, meeting agendas and minutes, technical memos and reports, and emails

* Provide support for multiple project managers on several projects concurrently to keep workflow on track

* Follow key deadlines and communicate clearly with Project Team the critical path items,

* Maintain project tracking tools, such as revenue goals and progress

* Coordinate all aspects of agency submittals and responses

* Track project performance to meet budgetary objectives

* Coordinate and research project related jurisdictions for things like fees, applications, and submittal requirements.

* Schedule meetings and all aspects of set up for presentations and meals if needed..

* Collaborate with all internal departments such as accounting AR and Marketing with RFPs/RFQs and Business Development

* Mentor and train entry-level PAs

* Development skills in in Project Management, Employee Management, and Client Management.

* Other duties as assigned.

EDUCATION/EXPERIENCE

* Bachelor's Degree in Business or related field, or a minimum of 2 years of equivalent experience.

* 2-5 years' experience as a lead project coordinator or assistant project manager position with both project and team management.

* Experience with engineering, real estate development or construction services firms is preferred.

* General knowledge of computers, Microsoft office, Adobe, Internet, Bluebeam, etc.

* Experience with SmartSheet software's collaboration, MS Project and/or other similar time management tools

* Experience with process improvement and PMP Certification a plus.

* Experience building and maintaining relationships with PM's, Staff, Clients, Agencies, etc.

* Ability to represent the company and interact well in various business and social settings with all types of people in a mature and professional manner.

* Familiarity with project budgets, WIPs, and cost control principles.

* Ability to work independently while supporting multiple PMs and teams.

* Strategic, analytical skills and "out of box" thinking.