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Lead GYN Surgery Coordinator - Maple Grove

US Oncology Network-wide Career Opportunities
life insurance, paid time off, tuition reimbursement, 401(k)
United States, Minnesota, Maple Grove
10150 Niagara Lane North (Show on map)
Aug 09, 2025
Overview MINNESOTA ONCOLOGY Are you ready to take the next step in your professional journey? At Minnesota Oncology, we believe that our people are our greatest asset, and we are committed to fostering a diverse and inclusive workplace where everyone can thrive. We are constantly on the lookout for talented individuals who are passionate, driven, and eager to make a difference. Come join this dynamic team who is passionate about providing exceptional care to our patients. Why Work for Us? *We offer a competitive benefits package that includes -* Medical Dental Vision Life Insurance Generous Paid Time Off (PTO) Free Short-term and Long-term Disability Coverage 401k plan with company contribution Wellness program that rewards you practicing a healthy lifestyle Tuition Reimbursement Employee Assistance Program and Discount Program to some of your favorite retailers Free Parking Career Growth and Development Supportive Team and Resources Responsibilities Under minimal supervision, dedicated to new patient scheduling and surgery scheduling from physician's orders as directed by the physician. Close working relationship and good communication with physician a must. Reserve operating room date and time. Schedule anesthesia and surgical assistant and any outside surgical representatives and/or equipment necessary for procedure. Provide patient with pre-operative testing information ordered by physician. May be required to obtain any pre-operative testing results requested by physician and take appropriate actions as directed by Physician. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards Key Responsibilities: Complete registration, intake, and scheduling of the initial consult. Coordinate tasks associated with case scheduling to include completion of all required pre-surgery/procedure tasks, based on type of case: Coordinate pre-operative appointments with/for the patient Notify any needed representatives of surgery case (e.g., Vendors, First Assists, etc.) Confirm/verify if a special product needs to be ordered for the case Coordinate, schedule, and authorize pre-operative clearance testing and any diagnostic imaging, (e.g., CT, MRI, US, X-Ray) Complete & send all required scheduling documentation to surgical facility (include authorization/pending authorization info) Complete and send History and Physical, surgical order, and any required documentation to physician for review/signature Complete & send surgical facility consent form with patient & physician signature May manage "Global Period" alerts in EMR and/or Practice Management System for applicable surgeries Scan any surgery documents into EMR as applicable (e.g. signed surgery orders, consents, cardiac clearance, authorizations) Review with patient name of procedure/surgery to be performed Confirm surgery scheduled date with the patient, facility and anesthesia Release any OR blocks with surgical facilities in accordance with stated policy to avoid penalties associated with OR utilization rates Assist Lead Surgeon with administrative tasks which may include the GYN calendar, provider schedule updates, and updating forms. Salary Level: $22.00 - $28.00 per hour Qualifications Required: High School diploma or equivalent. 3+ years of Surgical practice/office work experience including work in insurance authorization, insurance verification and/or scheduling with ability to explain patient responsibility in accordance with their benefits plan (as applicable). Knowledge of medical and surgical terminology. Excellent communication skills, written and verbal. Ability to multitask. Proficiency with computer systems and Microsoft Office (Outlook, Word, and Excel). Preferred: 1 year of experience in and knowledge of gynecological related surgical coding/procedure. Working Conditions: Environment (Medical Clinic, Physician Suite): The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There is a possible exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology/or surgery center environment. Physical Requirements (Lifting, standing, etc.): The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including manual and finger dexterity, and eye-hand coordination. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.