Legal Assistant 2

The Office of General Counsel (OGC) is seeking a highly motivated, organized individual to provide legal support within the Legal Office of the Department of Labor & Industry. As a Legal Assistant 2, you will provide essential clerical support within the Office of Chief Counsel's Workers' Compensation (WC) Division to timely produce work product of high professional caliber and volume, ensuring effective and efficient operation of the office. Take charge of your future, apply today!

Within this role, you will report directly to Legal Office Administrator 1 (LOA1) of the WC Division in addition to being assigned work by the Legal Office Administrator 2, Deputy Chief Counsel or Division attorneys. Work includes typing, formatting, revising, and proofreading legal documents for both Assistant and Outside Counsel. This position organizes, maintains, and manages both electronic and hard copy records of files, ensuring files are complete and current. Communication is key as you will answer phone calls, direct calls to the appropriate person, and take messages according to office procedure. You will be responsible for utilizing the Workers' Compensation Automation and Integration System (WCAIS) and Unified Judicial System (UJS) to view, file, print, make payments, track litigation, issue subpoenas, perform services, and any other functions required in the operation of the office.

Other duties to include but not limited to:

• Regularly updating and maintaining calendars for attorneys
• Scheduling meetings as requested
• Contacting court, counsel, clients and others to obtain or relay information
• Interacting with UEGF Outside Counsel and WC Bureau staff in scheduling quarterly status review meetings and preparing and distributing status reports for those meetings
• Coordinating travel arrangements for attorneys

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, four days in the office and one teleworking (anticipated). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of responsible clerical, investigative or enforcement work including one year of legal clerical support experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal and external postings for their seniority rights to be considered.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.