Office Engineer

RK&K is hiring a Project Records Manager (Office Engineer) for our Fairfax VA office to work within the Northern VA region. As an Office Engineer, you will work under direction of the Task Manager to establish and maintain a procedural framework for collecting the project's documents, including developing and/or enhancing document controls procedures and tools, and managing and enforcing the collection, distribution and filing of controlled documents. This individual interfaces with the project management team and other personnel, stakeholders, and Contractors as required. This individual is responsible for assisting the Task Manager in ensuring that all contractual obligations are fulfilled for all phases of the project. This individual is also responsible for performing quality control checks over documentation practices and working with project management members to monitor progress, develop reports, manage project communications, and manage meetings and calendars in accordance with work plans and schedules.

Essential Functions

• Manage the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules) between project operations, engineering disciplines, construction teams, and other related support groups
• Plan, organize, and implement systems for efficient document processing for all communications, Contractor documents, inspector reports, design documents, construction documents or other internal or external documents
• Generates or coordinates the develop of reports and project related correspondence
• Attends and prepares minutes for various project meetings
• Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
• Institute document tracking to ensure timeliness of responses and provide a record of document flow
• Verify Contractors pay estimate against project work logs
• Review monthly and final estimates
• Assists in project close-out and maintain as-built drawings
• Complete other duties as assigned by the Task Manager

Required Skills and Experience

• A bachelor's degree from an accredited university, preferred. In lieu of a degree, commensurate experience shall be considered
• Two (2) years of relevant experience of prior document control
• Familiarity and working knowledge with document management software and construction management software (Smartsheet, SharePoint, Trimble, eBuilder, PlanGrid, Power BI, and other Project and Construction Management programs)
• Working knowledge of construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
• Working knowledge of MS Office, Outlook, Excel, PowerPoint and database software
• Strong interpersonal and organizational skills in a fast-paced environment
• Excellent time management skills with the ability to multi-task and prioritize work
• Ability to communicate effectively with project personnel and management while being a team player
• Must be able to pass a criminal background check and drug screening.

Preferred Experience and Certifications

• VDOT and Locality
• VA PE License (or ability to get reciprocity within 6 months) or Engineer-In-Training (EIT)
• Certified Construction Manager (CCM), or Construction Manager-In-Training (CMIT)
• VDOT Inspector Certifications

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!
• Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!