Academic Records Analyst

Job Description

Typical duties include but are not limited to:

• Oversees and coordinates the degree audit of student records to verify completion of degree requirements.
• Collaborates with academic departments to resolve complex degree-related issues and exceptions.
• Works with academic advising and other campus stakeholders to develop and review deadlines related to curriculum changes.
• Provides guidance to students, faculty, and staff on graduation requirements, related procedures, and University policies.
• Oversees pre-clearance and clearance process, ensuring all academic requirements are met for students who are degree candidates.
• Produces reports that identify missing requirements including substitutions, summer waivers, degree requirements, service learning, etc.
• Assists academic departments in troubleshooting individualized graduation concerns.
• Develops reporting to identify and track degree candidates.
• Coordinates the maintenance of student academic records, ensuring accuracy and compliance with institutional policies when related to degree completion.
• Generates and analyzes reports to identify and track degree candidates.
• Contributes curriculum confirmation including Banner corrections.
• Works collaboratively with administrators in the development, implementation, documentation, and enforcement of program policies and procedures.
• Creates and implements evaluations, assessment, and records and registration strategic goals to assess and report growth and effectiveness of the department to supervisor and appropriate stakeholders.
• Identifies opportunities for improvement that enables the program to achieve its strategic goals.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either nine years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and five years of full-time experience directly related to the job functions.
• Professional, full-time experience working in records & registration, academic advising, curriculum, or similar higher education experience.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's degree from an accredited institution in an appropriate area of specialization.

Knowledge, Skills, & Abilities

• Knowledge of university policies, procedures, and accreditation standards.
• Knowledge of academic records, degree audits, and curriculum requirements.
• Skill in organizing resources and establishing priorities.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Strong interpersonal skills and ability to deal effectively in a team environment.
• Strong technical skills and proficiency in Excel.
• Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
• Ability to use student information systems such as Banner.
• Ability to work with large data sets and perform timely and efficient analysis.
• Ability to understand, interpret, apply, and explain personnel policies and procedures.
• Ability to manage and coordinate assignments to meet deadlines.
• Ability to work independently to complete assignments.
• Ability to provide professional customer service.

Pay Grade 17

This position is not eligible for sponsorship