Operational Accounting Supervisor

SUMMARY

The Operational Accounting Manager is responsible to assist in the daily oversight of the accounting department and provide leadership and direction as needed. This position is responsible to process and monitor cash receipts and accounts payable and ensure that all transactional activities are handled accurately, timely, and processed in accordance with all company policies and established practices.

ESSENTIAL JOB FUNCTIONS:

• Support and lead the daily accounts payable function.
• Provide oversight and manage daily workload to ensure equitable distribution of work is maintained.
• Post and reconcile daily cash receipts.
• Prepare and issue monthly ad-hoc invoices.
• Prepare weekly cash reconciliations and monthly reconciliations of accounts payable and other related accounts as assigned.
• Research and respond to inquiries from vendors regarding payment issues, outstanding invoices, and invoice inquiries.
• Maintain systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files.
• Ensure weekly check run is processed timely.
• Advise staff regarding the handling of non-routine reporting transactions.
• Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Collaborate with other unit finance managers and/or appropriate staff to ensure all inter-company transactions are recorded properly. Prepare and ensure accurate timely completion of month end, quarterly and year end reporting requirements.
• Ensure the confidentiality and security of all financial files.
• Perform other duties as assigned by management.

ESSENTIAL MANAGERIAL RESPONSIBILITIES

• Carrying out all responsibilities in accordance with the company's standards, policies, and all applicable employment laws.
• Managing and monitoringworkflowand providing support, training, and techniques to assist staff in achieving department daily/weekly/monthly goals and standards.

• Communicating change effectively and supporting those affected by change

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

A minimum of a Bachelor Degree with an emphasis in Accounting, Finance, or Business required. A minimum of five years' experience in accounts payable, accounts receivable and account reconciliation.

QUALIFICATIONS

• Must be proficient with MS Office suite including a high proficiency with MS Excel.
• Must have experience with ERP accounting systems, Great Plains preferred.
• Must have ability to follow instructions and respond to management'sdirections accurately.
• Must demonstrate a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure andstrict deadlines.
• Must be able to demonstrate and promote a positive team-oriented environment.
• Must be able to follow all company policies and procedures.
• Ability to read, analyze and interpret common to complex financial records, legal contracts and documents and tax information.
• Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.
• Ability to respond appropriately and professionally to inquiries or complaints from customers, vendors, management, and others within the business.