medical insurance, dental insurance, life insurance, vision insurance, flexible benefit account, vacation time, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, retirement plan
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The Job
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Ride OMNITRANS to a satisfying career that lets you make a difference in the San Bernardino Valley. Omnitrans, provider of public mass transit for the San Bernardino Valley in Southern California is seeking a highly skilled professional to join our award-winning team. The ideal Candidate hired will provide high-level administrative support to the Operations Department, including supervising support staff, coordinating daily administrative workflows, and ensuring efficient office operations under minimal supervision.
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Examples of Duties
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The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position:
- Establishes, organizes, and oversees the maintenance of the department personnel, resources, operational files, and records.
- Supervises clerical support staff.
- Develops administrative standard operating procedures for department clerical staff; audits procedures and files for compliance with standard operating procedures.
- Prepares and drafts professional correspondence, reports, and data dashboards using office software (e.g., MS Office, SAP, Omnitrans Intranet, and UKG).
Prepares various tracking reports for management review of daily operational information. - Maintains departmental budgetary reports. Obtains quotations, prepares requisitions, and processes invoices. Prepares reports and makes recommendations; performs account analysis. Arranges travel and lodging reservations for department staff.
- Assigns routine tasks to supervisory staff and develops and maintains logs to track completion.
- Issues uniforms, equipment and supplies and maintains/monitors departmental inventory and maintenance of office equipment and copiers.
- Coordinates and documents meetings; prepares actionable meeting summaries and manages follow-up tasks.
SUPERVISORY RESPONSIBILITIES
Directly supervises administrative clerk(s). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
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The Requirements
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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent and two (2) or more years of related experience and/or training; or an equivalent combination of education and experience.
Must be familiar with current business operating systems, software, and programs. Ability to type at least 60 wpm.
OTHER SKILLS AND ABILITIES
Ability to demonstrate the following core competencies: communication and interpersonal skills; initiative and dependability; organizational and time management skills; confidentiality and discretion; adaptability to change. Ability to manage competing priorities in a fast-paced, deadline-driven environment.
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The Selection Process
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Candidates will be screened for relevant qualifying experience that consists of an evaluation of education and experience. The
most competitively qualified candidates will be invited to participate in the selection process. The selection process may include a combination of written, performance, and oral examinations. All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug test, and a criminal background investigation, which will include Life Scan fingerprinting. For further information and to submit an application visit our website at:
https://omnitrans.org/business-employment/careers/ Omnitrans in an Equal Employment Opportunity Employer
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Omnitrans
$59,369.76 - $89,054.64 Annually
Apr 30, 2025