Education Program Coordinator

#CA-SS

This position is essential to the overall success of the Department, and indirectly UC Davis Health. This position provides support to the Orthopaedic Surgery Education Programs. The office supports 26 residents and 9 fellows. Additionally, the program oversees all medical student education activities related to orthopaedics, providing opportunities to 60-80 medical students each academic year. Support includes but is not limited to maintaining of trainee credentialing; assistance with the general residency and fellowship recruitment process; assistance with all administrative aspects of the medical student education programs and Continuing Medical Education programs. The incumbent will be primarily responsible for updating and distributing training participant leave memos; preparing and submitting resident rotation documentation; preparing and distributing department service assignment memos and didactic schedules; generating and distributing electronic evaluations to residents, fellows, medical students and faculty; assisting with resident and fellow recruitment activities; and special event planning.

Apply By Date May 4, 2025 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma, GED or equivalent experience.
• One-year minimum experience working in an academic medical setting.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests, and instructions in a courteous, cooperative, and professional manner.
• Tact, diplomacy, and flexibility to affectively deal with faculty, physicians, staff, trainees, and the public.
• Successful record of assisting coworkers and actively participating as a collaborative team member.
• Ability to independently perform a variety of functions accurately and to work in an environment of frequent interruptions with ability to stay on task; to organize workload and set changing priorities; to identify deficiencies in operating procedures and independently identify and create potential solutions, implementing as directed; and to work accurately neatly and quickly under pressure and strict deadlines.
• Ability to establish a good rapport and professional working relationship with all departmental personnel.
• Demonstrates ability to use word processing and other computer software to type from verbal/written instructions with speed and accuracy; ability to read, compose and edit documents with an excellent working knowledge of English grammar, punctuation, spelling and proofreading skills.
• Intermediate knowledge of functions and experience in use of spreadsheet software, such as Excel, to perform mathematical tasks accurately; create and track budgets and provide accurate projections and create meaningful reports.
• Proficiency in Microsoft applications including Microsoft Word and Access for Windows, electronic calendaring and email software.
• Ability to effectively use video conferencing platforms to schedule, host and record virtual meetings and events.
• Working knowledge of office equipment including printers, copiers, fax machines, etc.

Preferred Qualifications

• Experience working with School of Medicine software, such as VSAS and E-Flight, preferred.
• Experience working with faculty, physicians, residents, and medical students preferred.

Key Responsibilities

• 30% - Residency and fellowship programs support
• 30% - Medical Student Education Support
• 20% - Continuing Medical Education CME and RRS Activities Support
• 10% - Recruitment and Special Event Planning
• 10% - Administrative and Finance Support

Department Overview

This position is with the UC Davis Health School of Medicine Department of Orthopaedic Surgery, an academic/clinical department, encompassing several sub-specialties, working to achieve excellence in patient care, teaching, research and public service. The Department's strategy is built on four pillars: Impactful Advocacy; In-demand, World-Class Education; innovation through Leading-Edge Research; and World Class Quality, Value-Driven Clinical Care.

POSITION INFORMATION

• Salary or Pay Range: $28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 hours/day, M-F
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Must be flexible to cover other department areas as needed.
• Must be able to work under stressful conditions.
• Expected to interpret and comply with the UCDH and Department P&P Manual.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks