Summer Conference Assistant

Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:

The Summer Conference Assistant will assist staff and clients with various summer events. The position is scheduled for the summer season dates of May 28, 2025-July 31, 2025.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position.The list of essential functions below does not identify all duties performed by any single incumbent in this position.Perform other duties as assigned.

• Provide assistance for all aspects of conferences and wedding events as assigned.
• Responsible for event spaces including opening and closing of the location.
• Assist staff with the guest experience.
• Coordinate registration and set-up and takedown of the event site.
• Learn and understand all emergency procedures for campus visitors (CPR, First Aid, Earthquake, etc.).
• Interface with each client in a professional and competent manner.
• Perform other essential duties and tasks specific to the position as assigned.
• Active support for the College's Principles of Community and Principles of Diversity in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to work independently and execute tasks via written and directinstruction.
• Ability to effectively work with a wide variety of audiences, including butnot limited to students, staff, faculty, administration, guests of the college,and other patrons.
• Must be able to handle multiple responsibilities, follow directions, take initiative, and be flexible with work schedules.
• Attention to detail with good organizational skills.
• Experience working in fast-paced and busy environments.
• Willingness to ask questions and learn.
• Must be able to work varied shifts, including nights and weekends.
• Must be dependable and able to meet schedules and deadlines.
• Ability to use problem solving skills.
• Experience with providing exceptional customer service.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Any combination of education and experience that provides the required knowledge, skills, and abilities. Previous experience in event or conference planning is highly preferred.

LICENSES / CERTIFICATES:

None.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a temporary status, full-time (up to 40 hours per week), non-exempt, non-benefits eligible position.

Hours will vary based on department needs. The expected dates of this assignment are

May 28, 2025-July 31, 2025.

Hourly pay rate: $16.50. The hourly rate of the individual selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, andtraining.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is generally quiet to moderate.During events, the noise level may increase due to the use of audio systems to project sound.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time.Standing for extended periods of time.Reaching and extending hand(s) or arm(s) in any direction.Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.Communication skills using the spoken word. Ability to see within normal parameters.Ability to hear within normal parameters.Ability to bend, kneel, and stoop, for example, to file or lift or move supplies, bulk items, equipment, and packages, often in a dusty environment.Ability to move about.Ability to walk on uneven surfaces such as grass, dirt, stairs, and other outdoor environments.Ability to get in and out of vehicles.Ability to lift and carry short distances up to 35 lbs.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.Scripps College is an At-Will employer.Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.