Accounts Payable Analyst

Summary: Reviews and approves invoices entered into ERP system, responds to and resolves basic vendor and internal customer inquiries - resolution requires researching, analyzing, and reconciling vendor payments and customer issues by applying critical thinking and problem-solving skills. Occasionally coordinates communication between stakeholders to resolve invoice/bill discrepancies in a timely and accurate manner.

Essential Duties and Responsibilities:

• Include but are not limited to the following, as additional duties and responsibilities may be assigned.
• Adheres to company guidelines for all accounts payable functions
• Responds to vendor and invoice/bill inquiries received in the AP mailbox
• Supports month-end close process and audits by reviewing system entries for accuracy and ensuring payments post withing the correct month as well maintaining vendor records
• Reviews all rent bills, vendor invoices, and vendor records for accuracy prior to approving
• Supports internal stakeholders by attaching and mailing appropriate documentation with rent payments
• Manages all special handling requests for bills/invoices and bill payments to ensure vendors and customers receive all necessary and required documentation
• Uses critical decision making to resolve complex bill/invoice and vendor issues
• Reviews employee expense reports for accuracy prior to approving for reimbursement
• Analyzes processes and recommends improvements for AP internal controls
• Inspect invoices for appropriate approvals and identifies errors and inconsistencies making the necessary corrections for compliance purposes

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• Associate degree (A. A.) or equivalent from a two-year college or technical school and minimum of 5 years of related experience and/or training; or equivalent combination of education and experience
• Strong computer and business solutions software skills
• Strong interpersonal, verbal, and written communication skills
• Strong judgement, analytical, and problem-solving skills
• Strong organizational skills and high level of attention to detail
• Thorough understanding of accounts payable functions

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply previous experience and understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

Computer literacy, particularly with NetSuite and the Microsoft Office Suite.

Certificates, Licenses, Registrations

Current valid state driver's license and proof of insurance.

Supervisory Responsibilities

This job does not have supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is typically performed in an office environment, with a moderate noise level.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Note: All employees are subject to internal audits to ensure compliance of all policies and procedures related to recording, handling, and depositing of money received and of other duties assigned. In the event an employee fails an internal audit, the consequence may be disciplinary action, up to and including termination of employment.

Salary: We maintain broad salary ranges for our roles in order to account for variations in experience, training skills, geographic location, and market conditions, as well as to reflect our differing products and lines of business. The pay range referenced is as of the time of the job posting.

Benefits:

Full-Time Employees

For full-time employees, we offer a comprehensive benefits package (subject to elections and eligibility) that includes Medical, Dental, Vision, Health Savings Accounts and/or Flex Spending Accounts, Employer Provided Life and AD&D Insurance, Voluntary Life Insurance and AD&D, Employer Provided Long-Term Disability Insurance, Voluntary Short-Term Disability Insurance, Personal Accident Plan, Employee Assistance Program, Non-Qualified Deferred Compensation Plan, and Tuition Reimbursement.

We offer 8 paid holidays per calendar year, paid sick leave, and paid vacation once eligibility requirements are met.

Part-Time Employees:

The company offers paid sick time to all employees once eligibility requirements are met.

We are committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.