Administrative Assistant - HR

Position Summary: The Administrative Assistant provides general office and project related support including assisting visitors, volunteers, and staff, answering telephones, and general administration duties.

Essential Responsibilities:

• Provides timely communication, feedback and follow-up to staff, leadership, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes
• Prepares documents and letters to copy, distribute and file
• Run reports from Payroll and HRIS system(s), produce documents for presentations and create HR forms
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested
• Manage the Applicant Tracking System (ATS)
• Maintain employment files
• Manage and communicate new employee onboarding process
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
• Build relationships with local colleges for recruiting new employees
• Perform other duties as assigned

Qualifications:

Education/Experience:

• High School Diploma / GED; or equivalent combination of education and experience
• Some college preferred
• Two years of office or administrative experience

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Excellent organizational skills

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software/programs: ADP Knowledge a plus

Certificates and Licenses:

• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)
• Complete Safe From Harm training, and keep current as needed