Office Assistant Coordinator

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestle USA, we're all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers' lives.

Joining Nestle means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

The Office Assistant is responsible for secretarial, administrative, and miscellaneous assignments for the Nestle Sales Office. Must be proficient in handling issues and activities on your own initiative in support of local leadership and the departments as appropriate, exercising independent judgement and discretion. Position requires an individual who can perform tasks in a fast-paced environment and is capable and comfortable working on multiple tasks at a time. Serves as a liaison with all levels of management. This role is a part-time position, onsite Tuesday to Thursday. (24 - 32 hours weekly)

Primary Responsibilities:

The primary responsibilities include but are not limited to the following:

• Representing the company well by deploying a customer service mindset, and a positive attitude.
• Serve as backup to office manager and office administrators as necessary. Key activities include facility maintenance projects, interaction with customers and office guests, new hire on-boarding, supporting safety initiatives and programs, scheduling meetings, preparing expense reports, maintaining department files, managing incoming/outgoing mail and packages, office supplies and snack orders.
• Other projects and responsibilities as assigned, including rosters, periodic or special reports, supporting office wide activities and events, office communications, distributions lists and seating charts.

Requirements and minimal education level:

• High School Diploma or equivalent experience
• 2+ years of previous administrative assistant experience

Skills:

• Excellent communication skills, both oral and written.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong organizational skills.
• Must be able to work independently while using discretion.
• Detail oriented with excellent problem-solving skills.
• Proficient in Microsoft Suites
• Ability to lift 30lbs.

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It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy