Assistant Proposal Specialist

Gannett Fleming TranSystems is seeking an Assistant Proposal Specialist to join our Water Business Group. This role follows a hybrid work model, requiring occasional attendance at our office location of your choice: Mechanicsburg, PA, Philadelphia, PA; Valley Forge, PA; Chicago, IL; or Dallas, TX.

What you'll be challenged to do:

As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to municipal, state, federal, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.

In the capacity, you will be responsible for the following:

• Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
• Maintain proposal team server files and other repositories of information for use during active proposals
• Assist with proposal formatting, printing, and production
• Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
• Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinate independent quality control review in accordance with BD team quality procedures

What you will bring to our firm:

• Associate's or Bachelor's Degree in marketing, journalism, communications, or business
• 0-2 years of experience working in a related industry
• Knowledge and understanding of business writing/editing/formatting principles and practices
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Proficiency in Microsoft Office applications
• Experience using Adobe Creative Suite InDesign preferred

Compensation:

The range for this position is salary range is $55,000 - $70,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location:Mechanicsburg, PA, Philadelphia, PA; Valley Forge, PA; Chicago, IL; or Dallas, TX.
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
Salary Range: $55,000 - $70,000
Salary dependent upon experience and geographic location