Executive Assistant to the Chancellor

University of California - San Francisco Campus and Health
United States, California, San Francisco
Jan 09, 2025
Executive Assistant to the Chancellor Chancellor's Immediate Office Full Time 83160BR Job Summary The Executive Assistant acts in a problem-solving and coordinative role in support of the Chancellor. Oversees the Chancellor's daily administrative needs and schedule. Uses concepts and organization objectives to resolve the most complex issues with institution-wide impact. Provides professional expertise and collaborates with a wide variety of staff and management at all levels in the university. Functions with a high degree of autonomy and utmost discretion. Routinely collaborates with team members in the Immediate Office of the Chancellor and in the offices of leaders across UCSF. Reports to the Associate Chancellor who provides guidance, as needed. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $84,400 - $180,000 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Immediate Office of the Chancellor serves as the central administrative home for the Chancellor and his/her immediate staff. The office oversees sensitive, strategic and often urgent issues, communications, and events on behalf of the Chancellor. In doing so, the staff routinely partners with key internal and external stakeholders, including senior campus leaders, faculty, staff, trainees and donors, as well as government, private- and public-sector officials. The professionalism and effectiveness of the office is crucial to UCSF's operations and reputation. All members of the Immediate Office of the Chancellor work to advance UCSF's commitment to diversity, equity, inclusion and anti-racism and to our PRIDE values: professionalism, respect, integrity, diversity and excellence. Required Qualifications Bachelor's degree in related area and / or equivalent experience / training 10+ years directly related work experience Advanced knowledge of common computer applications Advanced analytical /and complex problem-solving skills Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Advanced service orientation and attention to detail Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing Excellent skills in collaboration and teamwork Excellent ability to multi-task with demanding timeframes Ability to use a high level of discretion and maintain all confidentiality Excellent judgment Commitment to advancing diversity, equity, and inclusion Preferred Qualifications Expert knowledge of the organization's processes, protocols and procedures Small- to mid-size project management skills About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization Campus Job Code and Payroll Title 000557 EXEC AST 5 Job Category Administrative Support, Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Career Percentage 100% Location San Francisco, CA Campus Mission Bay (SF) Work Style Fully On-Site Shift Days Shift Length 8 Hours Additional Shift Details M-F, 8am-5pm PST