ACOM Administrator I

University Corporation for Atmospheric Research (UCAR)
life insurance, parental leave, paid holidays, sick time, tuition assistance, relocation assistance
United States, Colorado, Boulder
Dec 30, 2024
Job Description Summary:The Atmospheric Chemistry, Observations and Modeling Lab at the National Center for Atmospheric Research is excited to announce an opening for a dynamic and resourceful Administrator I, providing high-level support to our Director's Office, managing our scientific visitor program, leading event planning, assisting with hiring and onboarding, and financial management related to these responsibilities. ACOM is a multidisciplinary lab leading and supporting community-driven research to address important questions about the effects of chemistry in the atmosphere, such as air quality and climate change, through observational instrumentation that we fly around the globe, world-class weather and climate modeling, and satellite programs and data techniques. If you enjoy an exciting scientific setting and applying your administrative talents to achieve greater goals, UCAR, NCAR, and ACOM have much to offer. Position Details: Visa Sponsored Job: No Relocation Assistance Eligible: No Job Location: Boulder, Colorado Position Type & Term: Full time, Regular Compensation Range: Hourly Rate Range: $61,170 - $76,462 Final salary and rates are based on education, experience, and skills relevant to the role. Application Notes Job Location:Boulder, CO Job Type:Hybrid (minimum 3 days required in the office), however, must be available on-site as needed for event planning and similar responsibilities. Position Type & Term: Full-time, Regular Work Authorization: Visa sponsorship is NOT available for this position. Must be (a) a U.S. citizen; (b) lawfully admitted for permanent residence in the United States; or (c) a protected individual as defined by 8 USC1324b(a)(3) Successful candidate cannot be affiliated with the Chinese government or a Chinese owned company. For more information on this requirement please see NASA PRC FAQ for ROSES, appropriation law (Section 1340 of Public Law 112-10 and Section 539 of Public Law 112-55). Relocation Assistance: NOT available for this position. Background Checks: Conducted for candidates selected for hire. Learn more. ------ Required application materials: Resume/CV Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting). Questionnaire - As part of the job application, you will be prompted to answer the following questions (Please make sure to answer all the questions as an incomplete questionnaire will result in an incomplete application and dispositioned): How do you approach interacting with individuals from diverse backgrounds and identities? Please also describe your strategies for effectively addressing and recovering from miscommunications or misunderstandings that may arise in these interactions. Please provide a detailed overview of your administrative experience, including the range and scope of responsibilities you have held. Please describe your typical approach to identifying, analyzing, and resolving problems, including the specific steps or methodologies you employ. ------ What You Will Do: Here is a summary of what one would expect to be responsible for in this role. Key Responsibilities: Administrative support for the Lab Director's Office: Provides a high level of support to the Laboratory Director, Deputy Director, and Lab Administrator, including proactively planning and managing meetings, activities, and communications, coordinating the production of lab-wide documents, plans Advisory Board meetings and member appointments, and other actions. Visitor Program and Special Appointments Lead: Responsible for oversight and coordination of all aspects of the ACOM Visitor Program, including managing the visitor request and approval process, handling the visitor setup and onboarding process, handling visitor payments, acting as a liaison to HR on housing and visa needs, manages the visitor budget. Oversees ACOM's Affiliate Scientist visitor program. Manages Cicerone fellowship visitors and budget. Human Resources: Assists and serves as a backup to Lab Administrator in human resources activities including term extensions, promotions, the annual performance appraisal process, and hiring. Oversees and coordinates new employee onboarding, setup, and office space assignments. General Administrative Support Lead: Ensures that the office is well-stocked and outfitted. Responsible for ACOM space planning to ensure that office assignments are made wisely and fairly. Leads ACOM event planning. Supports complex purchasing. Partners with, mentors, and directs the work of ACOM's administrative assistant, serving as travel backup. Oversees several lab financial accounts. As a member of the ACOM administrative team, mentors, crosstrains, and strives to offer and seek help in balancing workload during busy periods. Develops skills and tools/worksheets/systems to allow administrative teammates to back each other up. Serves as the back up for the Export Compliance Coordinator role and is the primary to perform Export Compliance Coordination for visitors. ------ Who We'd Love to Join Our Team Education & Experience REQUIRED: Bachelor's degree in a relevant academic discipline plus two years of relevant experience or an equivalent combination of education and experience. Knowledge, Skills, and Abilities REQUIRED: Strong sense of initiative, resourcefulness, and adaptability. Experience supporting a Director, Director's Office, or similar. Advanced experience in a wide variety of administrative responsibilities. Experience in budget development and financial management. Advanced experience in event planning. Advanced experience with typical office software. Talent for adopting and optimizing the use of new business systems. Strong experience with domestic and international travel coordination. Ability to work independently on assigned responsibilities and solutions to problems within established guidelines. Excellent communication in traditional written and spoken formats, skill in modern hybrid communication methods Effective time management, prioritization, and organizational skills. Demonstrated ability to work as a team player, sharing information, mentoring, and providing assistance. Ability to handle confidential personnel and budget information with appropriate discretion. Knowledge, Skills, and Abilities Desired but Not Required: Experience developing and sharing efficient and effective administrative support processes. Human resources experience - hiring, promotions, onboarding, visas. Google Suite experience. Experience with scientific institutions. Benefits Overview UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include: Tuition Assistance, time off allowance to attend classes, and other professional development opportunities UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions) 10 paid holidays 10 days of sick leave each year 12 weeks of paid parental leave Short-term medical leave paid at 100% of your regular salary EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost Commitment to an Ethical, Welcoming, and Supportive Work Environment Our organization is committed to being an employer of choice for people from all backgrounds and identities, and to integrating your myriad perspectives through intentional policies and practices that promote belonging and lead to organizational excellence throughout our research and operations. We encourage you to visit our webpages for our Office of Access, Culture, and Opportunity to learn more about the ways we work to uphold this commitment to our community. Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience while others will apply if they meet only 40%. Please remember that while the minimum requirements are necessary, we don't expect that anyone is likely to meet every single item on our desired wish list! Whoever you are, if you meet the minimum requirements and have a passion for the work, we encourage you to apply. We can provide on-the-job training for the rest. Commitment to Job Application Fairness Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process. Some Final Considerations At UCAR\|NCAR\|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core. *Flexible Work* At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules. *Equal Opportunity Employer* UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR. Export Control All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems. *Visa Wait Times* Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.