Financial Coordinator

This position requires exceptional attention to detail, ability to prioritize, and work effectively within the team and with central administrative units in the university. The candidate will be punctual, enthusiastic, collaborative, adaptable, proficient in a variety of computer software programs, and have exceptional writing and communication skills. This position is fulltime, in-person and will report directly to the Department of Spanish and Portuguese Senior Business Manager.

The Financial Coordinator will support a variety of accounts payable transactions, accounts receivable transactions, Travel Authorizations, reconciling, and ad hoc Financial Reporting, among other duties.

Alumni Jacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million to endow the deanship of the University of Arizona College of Humanities and inspire on campus and throughout the world a continuous and fearless spirit of open inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Initiating accounts payable disbursement voucher transactions such as check requests, travel expense reimbursement requests, interdepartmental billings, managing communication with faculty to obtain all receipts & paperwork with appropriate business purpose.
• Assist with reconciling P-Card and ensuring Pcard policies are followed in the department.
• Assist with reconciling UA accounts, and UA Foundation accounts for the department.
• Training/supervising student workers to prepare and file financial related documents.
• Initiate accounts receivable transactions such as depositing cash or check by initiating cash receipt transactions, or gift deposits.
• Initiate Travel Authorizations for the department, ensuring Faculty requests are in compliance, and submitted in advance of travel.
• Occasionally assist with miscellaneous departmental events.

Knowledge, Skills & Abilities

• Work efficiently and effectively both independently and as part of the team.
• Able to juggle multiple projects and high volume during peak times of year.
• Skilled in researching policies/procedures to solve problems/support faculty.
• Strong written and verbal communications skills.
• Very organized and proactive in meeting deadlines.
• Experience and interest in working with a diverse group of faculty, staff, and students.
• Ability and interest in learning new software.

• High School diploma or equivalent, or equivalent learning attained through experience.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Experience in Microsoft Office, including Outlook (email and calendar), Word, Excel and other MS offices suite products.
• Experience in Higher Ed
• Bachelor's Degree
• Experience with Box, Google and other cloud-based software.
• Experience in working with multi-cultural and diverse faculty, staff and/or students.