Administrative Assistant III

Summary:

Under moderate supervision of the designated manager or supervisor, performs the administrative functions for one or more departments. Responsibilities include activities such as generating and distributing reports, maintaining business information, drafting correspondence, and acting as the department contact to internal and external customers.

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, filing, and answering phones

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required

• Orders office and/or warehouse supplies as needed

• Submit information, documents, or reports to various other departments for processing as needed

• Monitors various Email Boxes and takes appropriate action as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports

• Audits and maintains various reports by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications

• Ensures that department schedules and calendars are kept updated

• Updates and maintains pertinent business information via computer or department files

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts

• May process personnel/payroll information for assigned pay group or associates in the department

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues

• May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties

• Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner

• Assists and supports department managers in preparing for meetings

• Maintains and promotes positive and professional working relationships with associates and management

• Complies with all appropriate policies, procedures, safety rules and regulations

• Performs related duties as assigned

Required Skills and Qualifications:

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a two-year Associate's Degree Program or equivalent combination of experience and education

• Normally requires minimum of five (5) years directly related experience

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Good analytical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Strong understanding of various systems used to support the DC Operations and Primary Duties listed above such as SAP, PKMS, Kronos, Workday, QlikView, Metastorm and Labor Management, etc.

• Ability to implement processes resulting in satisfactory audit practices

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit https://www.virtualfairhub.com/cencora

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned